Full Time Administrative Specialist 1
General Description:
We are looking for a motivated Administrative Specialist who will provide administrative support to the team, ensure that the office runs smoothly, and assist with various tasks as needed. This role requires strong organizational skills, attention to detail, the ability to multitask effectively, and assist with connecting the other departments within the organization while maintaining a high level of confidentiality.
A strong Administrative Specialist should be personable and confident, as they are regularly interacting with the public and employees. They should also be professional at all times, since they may be the first face people see when arriving at the office. Administrative Specialists have the ability to maintain budget awareness. Since Administrative Specialists regularly work in a business environment, it’s beneficial for candidates to have experience working in an office to better understand how it functions, so they can complete tasks more efficiently.
Administrative Specialist will have excellent office administration skills. They will be detail-oriented and require little to no supervision to carry out their duties for the smooth running of the office. The right candidates will have excellent customer service skills to maintain good relationships and effective communication with personnel, customers, and the public. They also need impeccable organizational skills to file and retrieve records with accuracy, schedule appointments, keep minutes of meetings and archive district records.
Responsibilities:
Job Requirements:
The ideal Administrative Specialist candidates will have basic bookkeeping knowledge, be tech-savvy and continue to upgrade their skills to improve office productivity and efficiency.
Compensation:
Salary: $45,000-$50,000 annually DOE
FLSA Status: Non-Exempt
Benefits include, but not limited to: Medical/Vision & Dental Insurance or Health Retirement Account (HRA), Life Insurance, Paid Leave (i.e. Sick and Vacation), Deferred Compensation Plan (457) and continuing education with an opportunity for tuition reimbursement.
Qualified candidates interested in this opportunity must submit a letter of interest, resume and the East Umatilla Fire & Rescue Application to the Humans Resources Department at 103 W. Main St, Weston, OR 97886 or careers@eufr.org. The application package must show how the applicant meets the requirements of the position listed above. Qualified applicants will receive an oral interview, followed by skills tests. East Umatilla Fire & Rescue in agreement with East Umatilla County Ambulance Area Health District are equal-opportunity employers. Applications are available HERE. Veteran’s preference points will be applied in accordance with Oregon State law to all phases of the testing process.
CONTACT INFORMATION
Address
103 W. Main St
Weston, OR 97886
Phone
(541) 566-2311
Email
Sheri Allen, Office Manager/HR
busmgr@eufr.org
We are looking for a motivated Administrative Specialist who will provide administrative support to the team, ensure that the office runs smoothly, and assist with various tasks as needed. This role requires strong organizational skills, attention to detail, the ability to multitask effectively, and assist with connecting the other departments within the organization while maintaining a high level of confidentiality.
A strong Administrative Specialist should be personable and confident, as they are regularly interacting with the public and employees. They should also be professional at all times, since they may be the first face people see when arriving at the office. Administrative Specialists have the ability to maintain budget awareness. Since Administrative Specialists regularly work in a business environment, it’s beneficial for candidates to have experience working in an office to better understand how it functions, so they can complete tasks more efficiently.
Administrative Specialist will have excellent office administration skills. They will be detail-oriented and require little to no supervision to carry out their duties for the smooth running of the office. The right candidates will have excellent customer service skills to maintain good relationships and effective communication with personnel, customers, and the public. They also need impeccable organizational skills to file and retrieve records with accuracy, schedule appointments, keep minutes of meetings and archive district records.
Responsibilities:
- Perform data entry and maintain accurate records (i.e. personnel files, payroll files)
- Process payment of district bills
- Process district deposits and bank reconciliation
- Process district payroll and related payroll payments (i.e. tax payments, benefit contributions payments, health insurance payments)
- Process quarterly and annual financial filings (i.e. 941, OR Quarterly, OR-132, W-2’s, 1099’s)
- Process monthly financial and budget statements
- Prepare agendas and take public meeting minutes
- Other duties as assigned
Job Requirements:
The ideal Administrative Specialist candidates will have basic bookkeeping knowledge, be tech-savvy and continue to upgrade their skills to improve office productivity and efficiency.
- High School Diploma or equivalent (Associates or higher education preferred)
- 2 years previous experience in a secretarial role or related field
- Strong written and verbal communication skills
- 5 years basic knowledge of bookkeeping (i.e. Accounts Payables/Accounts Receivables/Payroll) or associates degree or higher equivalent
- Knowledge of public accounting, public budgeting, and public procurement laws preferred
- Strong interpersonal skills and adaptability
- Ability to work on multiple projects and prioritize tasks effectively
- Attention to detail and accuracy
- Strong organizational skills
- Good customer service skills and ability to work well with others
- Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook)
Compensation:
Salary: $45,000-$50,000 annually DOE
FLSA Status: Non-Exempt
Benefits include, but not limited to: Medical/Vision & Dental Insurance or Health Retirement Account (HRA), Life Insurance, Paid Leave (i.e. Sick and Vacation), Deferred Compensation Plan (457) and continuing education with an opportunity for tuition reimbursement.
Qualified candidates interested in this opportunity must submit a letter of interest, resume and the East Umatilla Fire & Rescue Application to the Humans Resources Department at 103 W. Main St, Weston, OR 97886 or careers@eufr.org. The application package must show how the applicant meets the requirements of the position listed above. Qualified applicants will receive an oral interview, followed by skills tests. East Umatilla Fire & Rescue in agreement with East Umatilla County Ambulance Area Health District are equal-opportunity employers. Applications are available HERE. Veteran’s preference points will be applied in accordance with Oregon State law to all phases of the testing process.
CONTACT INFORMATION
Address
103 W. Main St
Weston, OR 97886
Phone
(541) 566-2311
Sheri Allen, Office Manager/HR
busmgr@eufr.org